Role Academy

Accountant Academy

Invoice, reconcile payments, post bills, and close periods with confidence. 5 courses.

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Your progress

Course 1 · Ledger foundations

1

Understand the chart of accounts

The Chart of Accounts lists every account used by the app. Inventory, COGS, AR, AP, and cash are the ones you'll see daily.

2

Use accounting periods

Accounting Periods control when entries can be posted. Post in the correct open period and close periods on schedule.

3

Read journal entries

Journal Entries record double-entry postings. Every workflow posting (GR-IR, COGS, AR, cash) creates one.

Exercise

  1. Open the Chart of Accounts and locate the key accounts.
  2. Check the current open accounting period.
  3. Open one journal entry and identify its debit and credit lines.
Course quiz2 questions
What do journal entries record?
What controls when entries can be posted?

Completion criteria

Course 2 · Invoicing & accounts receivable

1

Generate customer invoices

Run Invoice Creation from shipment data, then post with W14 AR invoice posting.

2

Review AR

Monitor Invoices aging: open, overdue, and disputed. Keep the AR view current.

3

Correct invoice errors

Handle errors with credit notes or adjustments per your policy; never edit posted invoices directly.

Exercise

  1. Generate and post an invoice from a shipment.
  2. Review the AR aging list.
  3. Identify one invoice that needs follow-up.
Course quiz2 questions
What posts AR invoices to the ledger?
How should a posted invoice error be handled?

Completion criteria

Course 3 · Bills & accounts payable

1

Enter supplier bills

Log Bills from goods receipts or vendor invoices and run W33 approval and posting.

2

Review AP

Monitor bills by due date and cash position. Approve only valid, matched bills.

3

Match to receipts

Match bill lines to goods receipts so you pay only for material actually received.

Exercise

  1. Enter a supplier bill and run W33.
  2. Match it to its goods receipt.
  3. Review the AP aging list.
Course quiz2 questions
What does W33 do?
Why match bills to receipts?

Completion criteria

Course 4 · Payments & reconciliation

1

Apply customer payments

Log Payments Received and run W15 to apply and post cash.

2

Pay supplier bills

Run W35 vendor payment + posting and record Payments Made.

3

Reconcile

Reconcile payments to invoices/bills and bank records. Investigate any unapplied or short payments.

Exercise

  1. Apply a customer payment to an invoice via W15.
  2. Pay one supplier bill via W35.
  3. Reconcile both to the bank records.
Course quiz2 questions
W15 handles:
What should you do with an unapplied payment?

Completion criteria

Course 5 · Period close & financial reports

1

Prepare for close

Confirm all receipts, shipments, invoices, bills, and payments are posted before closing the period.

2

Review the ledger

Scan journal entries for unposted or unusual items. Resolve before close.

3

Close and report

Close the accounting period, then run financial reports: P&L, balance sheet, AR/AP aging.

Exercise

  1. Run a completeness check on postings for the period.
  2. Review the journal entry list for anomalies.
  3. Close the period and run the P&L report.
Course quiz2 questions
What should happen before period close?
After close, which reports do you run?

Completion criteria

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Academy completeOnce all courses are marked complete, move on to the operating procedures or the product walkthroughs.